Notice Writing Class 12 Format, Examples, Topics, Exercises

Notice is a written or printed information or news announcement. Notices are either displayed at prominent places or published in newspapers/ magazines. It is meant only for a select group. Since a notice contains a formal announcement or information, its tone and style is formal and factual. Its language should be simple and formal. Notice is always brief and to the point.

♦ Important Tips to be followed while writing a Notice

  • Adhere to the specified word limit of 50 words.
  • Write the word NOTICE at the top.
  • Name and place of the school, organisation or office issuing the notice should be mentioned.
  • Give an appropriate heading.
  • Write the date of issuing the notice.
  • Clearly mention the target group (for whom the notice is to be displayed).
  • Purpose of the notice.
  • Mention all the relevant details (date, venue, time).
  • Signature, name and designation of the person issuing the notice.
  • Put the notice in a box.

How to write a notice?

Let us discuss Notice Writing, how to write a notice in English. As a question on notice writing is a part of English writing skills for Class 12. The CBSE has prescribed a format of notice writing to be followed by students. The Notice Writing Format is as follows-

 

Format No.2

Notice Writing Format

Format of Notice Writing – The Notice should include NAME OF THE INSTITUTION / ISSUING AUTHORITY / NOTICE / TITLE, DATE, and WRITER’S NAME WITH DESIGNATION.

A notice should contain all the necessary details such as:

  1. Name of the issuing agency (school, etc)
  2. Date of issue/release of the notice
  3. Title/Subject of the Event (what?)
  4. BODY-Date/time/duration/Place/Venue (when and where?)
  5. Authorized signatory: Name and signature (contact details)

 

 

Name of the issuing agency/authority
NOTICE
Date of issue/Release of the notice

Title/Subject of the Event

BODY
(Date/time/duration/Place/Venue)

Authorized signatory
(Name, Designation and signature)

 

 

 

 

Notice Format  NO. 3 (Standard)

The format of a notice typically includes several key components to ensure that it is effective in conveying its message. Here’s a general outline for a standard notice format:

Title: The word “Notice” should be prominently displayed, usually at the top and in bold letters.
Name of the Issuing Authority/Organization: Below the title, the name of the organization or authority issuing the notice should be mentioned.
Date: The date of issuing the notice should be given next, usually aligned to the right or left margin.
Subject/Heading: A brief, clear subject or heading that encapsulates the main point of the notice. This should be underlined and should give the reader an immediate idea of what the notice is about.
Body of the Notice: This is the main section and should include all necessary details such as:

  • Purpose of the notice.
  • Relevant dates and times (if applicable).
  • Location or place (if applicable).
  • Essential instructions or information.
  • Contact details for further queries (if needed).

Closing: This includes the signature, name, and designation of the person issuing the notice. In some cases, a concluding statement or a call to action may also be included.
Footer: Sometimes, a notice may include a footer indicating a reference number or details about where to get more information.

Here’s a simple example for clarity:

 

Notice Writing Class 12 Format 2023-24
[Name of School/Organization]

Date: [DD/MM/YYYY]

Subject: Annual Sports Day

This is to inform all students that the Annual Sports Day is scheduled to be held on [Date] at [Venue]. Students interested in participating in the event should register with their respective house captains by [Registration Deadline]. For more details, contact the undersigned.

[Signature]

[Name of the Teacher/Organizer]

[Designation]

 

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